File
IS 20 Milano
at Hotel Domina Genius Malpensa, Via Lazzaretto
1,
Present:
President Pasquale
Colamartino,
Absent;
Debabrata Ray, India, Jean Guy Lorrain, Québec, Peter Heimer, German Red Cross,
Mikkel Dybtved Andersen, Denmark George Simigiatos, Grèce, with mission
to the Balkans, Gérard Vanhove, France (full power to F. Ferua), assistant
to the Treasurer General Joaquim Moreira Alves, Portugal, with mission
to the Lusiphone countries (full power to J. M. Durant) and Luigi Carlo
Petro, Québec, member of the Control Commission.
0.
Agreement on the agenda.
After a clarification on the
agenda point concerning the “approval of new Statutes”, the agenda
was approved.
1.
Analysis
of the actual legal status of our Federation.
The Executive Council had received an extensive report from the Secretary
General about problems with deposit of the present Statutes with
There was uniform agreement in the Executive Council that new Statutes had
to be approved at the upcoming 18th Congress in
2.
Updating of all legal documents deposited at the
IFBDO headquarter in
A
copy of a listing all official document was distributed. It was agreed, that
original documents (convocations, reports, balance sheets and official
correspondence) should be kept at the official seat of the IFBDO in
It was agreed by all, that in the future, there shall be made a (relatively
short) report from the meetings with the conclusions. The conclusions will be
drawn by the president after each agenda point - and this report should be
completed right after the meeting, including the proposals on the agenda, a
synopsis of the discussions and the decisions made
- in a clear manner. This report is sent to all members of the IFBDO in
the three working languages - to insure as much information and transparency as
possible.
Anther version (a procès verbale) will be made, but for internal use only
and distributed to the members of
that body - normally in one language only.
3. Approval of a new
statutes (amendments to the present statutes):
3.1 Participation of regional entities
3.2 Formalisation of the IFBDO Foundation
3.3.Inclusion of the International Youth Committee
3.4.Other amendments proposed by the EC members
A proposal (version 6) for new Statutes and Rules of Procedures was
distributed on 16 March with a proposal for modifications to the 1996 statutes,
prepared by Gérard Vanhove, Pasquale Colamartino and Niels Mikkelsen.
Amendments were later received from
Jean Marie Durant proposed to add to Article A2 (Regional Active member),
that if a national organisation should be formed, the regional organisation
shall take part in this.
Niels Mikkelsen proposed, that proposals for candidatures to the Executive
Council shall be sent to the Secretary General before the General
Assembly (not a month before).
Pasquale Colamartino, upon request from some E.C. members, proposed a more
clear rephrasing pf comma 7 in Article 7, where it is stated,
that Member-Associations of the IFBDO can present candidates
directly in the General Assembly, if 10 % of the GA is in favour.
Claude Pioton proposed the deletion of two phrases under “Resignation”
point XVII. 2 of the Statutes (forbidding litigation against the IFBDO and
forbidding the right to pursue the IFBDO)
These four proposals for amendments were accepted and will be added to the
proposal (plus a small language correction - and deletion of hypothesis 2 about
the IYC).This combined proposal will be
presented for adoption at the Extraordinary General Assembly in
A short presentation of the changes should be made, so that the delegations
can be helped to understand the changes.
Leticia Ferreira asked about need for additions about the IYC to the
IFBDO Rules of Procedures,
Niels Mikkelsen and Malika Mazzine proposed to add a final phrase to the
proposed Article XI Bis of the Rules
of Procedures:” The functioning of the IYC will be governed by separate rules
of procedures, which will be added as an annex to these Rules of
Procedures and approved by the General Assembly of the IFBDO. “
The proposal for such internal IYC Rules of Procedures will have to
presented and adopted at a later General Assembly. This proposal was also
approved by the Executive Council, which also adopted the proposal of new Rules
of Procedures to be approved during the Congress in
4. Convocation procedures for
the Extraordinary and Ordinary General Assemblies 2005.
The Executive Council had a lengthy discussion on how to obtain the
necessary quorum under the present Statutes to have the new proposal passed
properly to be accepted by the Principality of Monaco and by the members of the
IFBDO.
It was noted, that a dual procedure (where convocations to hold two
Extraordinary General assemblies on the same day) were legal in several
countries and well accepted in the Principality of Monaco, where our legal seat
is. It has been stressed by E.C. members that the legal responsibility rests
with the president anyway.
If need be, the second Extraordinary General Assembly could be held in
connection with the upcoming Executive Council meeting (probably in Senegal).
The majority of the Executive Council and the members of the Control
Commission were in favour of a dual convocation for two meetings on the same day
of the Extraordinary General Assembly, and decided to give a mandate to the
President to contact the authorities
in
The president shall also seek confirmation from
The Treasurer General was against the idea of our
President being our contact with
5.
Preparation of the 2005 Congress.
Jean-Marie Durant explained that an information letter, an inscription
formula and a map of
The cost of food and hotel will be approximately 300 Euro per person, if
inscription is made in time. The hotel situation in
An official badge is needed to enter the Ministry of Health, where the
General Assembly takes place. The meetings of the continental committees, the
youth committee and the executive council will take place at the INTS, not far
from the Ministry of Health.
The group of young French donors will be present. Instructions to facilitate
obtaining visas have been given to of
Foreign Service.
The agenda was discussed and a few corrections made. The Convocation of an
eventual 2nd Extraordinary General Assembly will be added to the
programme on Saturday 2nd July at
On Sunday, July 3rd, the congress will have a number of
interventions about blood and blood donation by scientific, medical and
political speakers, and there will be an introduction to the Blood Med programme
(Pasquale Colamartino),to the World
Blood Donor Day (Niels Mikkelsen), a study of blood donation in Europe (statistics
from the EU) and about the volunteer situation in France (Jean-Marie Durant).
6. Work programme for the IFBDO
2005-2008.
The programme was not touched upon.
7. Preparation of the upcoming
elections to the Executive Council.
Robert informed that he would not leave the treasurer ship without certainty
about new candidate. But the GA should this year or next find a new candidate
for the post of Treasurer General. Unfortunately he will be absent from the GA
and the Congress for family reasons. The President reassured Robert that after
the appointment of the new treasurer general in
8. Discussion of
production of more MIS medals
Four medals were granted to
9. Budget
The treasurer informed that demands for membership contributions have been
distributed by now. The process has
been delayed because of some formal problems with the bank and the reception of
cheques.
It was agreed that E-mails
should be sent from the President and the Secretary General supporting the IYC
and to urge national organisations to choose a young 18-30 years for the IYC.
Such representative should speak English as second language, so that they can
participate in the decisions. It was noted that in some countries, the second
language is not English, but Leticia Ferreira explained that since few present
IFBDO member speaks English as a first language, it is a second language for
everybody. Translations to other languages are made when possible, however..
Niels
Mikkelsen
/ Jean
Marie Durant
Secretary General
assistant
Secretary General