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IS 20 Dakar
Résumé
of the meeting of the Executive Council,
The
agenda was accepted unanimously by the members present
II)
APPOVAL OF THE REPORTS FROM THE MEETINGS OF THE EXECUTIVE COUNCIL AT THE 18th
CONGRESS IN
Four
formal reports from the meetings of the Executive Council as well as the formal
report from the Ordinary General Asssembly, from the Extraordinary General
Assembly and from the Official meeting had been sent to the members of the
Executive Council.
The
reports were approved unanimously by the members present.
There
was then a general discussion on the procedures to follow when writing the
formal reports, their format and their distribution to the members.
The
President proposed after this discussion that the report is written in total to
be sent to all members of the executive council, who then have two weeks to
comment on the report before it is distributed. A brief report will be made from
the general report to be distributed to all members of the IFBDO. These reports
will be placed on the IFBDO website as well.
-
A complete
report will be written by the Secretary General in French
-
A resume of
this report will be made in Frecnh and English (a translation in Spanish will be
asked for by the interested parties)
-
To avoid
unnecessary translations which take a lot of energy and are very burdensome.
III)
FINANCES
President
mentioned the decision taken during the 18th Congress in
He
indicated the level of contributions for 2006, which have been fixed : It
will be raised from 610 Euro to 690 Euro for member countries in a « normal »
situation. He asks the Treasurer General to make the demands for contributions
from the beginning of January 2006.
After
this he brought to the attention of the Executive Council a demand from
The
Secretary General noted that several countries have not paid their
membership-fee in 2 or 3 years. In this matter he refers to the mission accepted
by Malika MAZZINE to follow up on back-payment and payments owed by countries in
Filippo
DRAGO proposed that a twinning policy is installed, the linking or partnership
between the industrialized countries and the emerging countries in order to help
them pay their membership fees.
He
wished that a letter was sent to emerging countries to invite them to ask for
help from industrialized countries to pays their membership fees, perhaps in the
form of a request. He found it necessary to think of this partnership idea –
not as a rule – but based on personal contacts between countries, before this
is being applied. He suggested that this debate takes place during the General
Assembly in
The
President remarked that all members of the WHO this year in WHA Resolution 58/13
have accepted to support the World Blood Donor Day as a priority.
ð
Gerard VANHOVE, who is in charge of the search for funds with industry, made it
clear, that the necessary basis for sponsoring is in its final stage. He
insisted on the help needed from member associations in furnishing lists over
Enterprises, which could be contacted. He also made clear, that his
interventions are totally different from and independent of the search done by
Mikkel ANDERSEN.
ð
The President made reference to the establishment of a FIODS foundation, as
mentioned in our Statutes, which shall be followed up in order to endow our
movement with the necessary and indispensable funds to realize projects and
other activities.
Philip
CHIRCOP having accepted to follow up and take responsibility for this foundation
proposed to share this task with Filippo DRAGO in order to study the subject and
formality of this matter.
As
a conclusion the President asked Philip CHIRCOP and Filippo DRAGO to act in this
matter in cooperation with the Secretary General in order to establish as
quickly as possible this Foundation, keeping open the possibility of
establishing its seat outside Italy in case this country steps back from the
project.
ð
Strictly speaking, according to our present Statutes, the members of the Control
Commission are not a part of the Executive Council. Nevertheless, it is up to us
to assure the best possible communication with them in order to assure the
permanent control of our financial situation.
The
President does not want to continue the practice, where the report on the
Treasurers annual rapport is made in the evening before the General Assembly. He
asked the Treasurer General to establish the financial report sufficiently early,
so that it can be sent quickly to the Control Commission, so that they have the
time to make their eventual remarks within the prescribed time limits - that is
before the end of March in the year after the fiscal year. It is up to the
Secretary General to distribute, in numbers and text, the annual report and the
necessary appendixes.
IV)
CURRENT MATTERS
The
Secretary General informed the members of the Executive Council of the
Ministerial Decree N° 2000-472 of
15 Septembre 2005, taken by the Ministry of State of the Principality of
Monaco relating to the approval of the “new Statutes for the association named
“International Feeration of Blood Donor Organisations”
In
conformity with the law, we still have to accomplish the last formality which
consist in publication of this Decree in the Journal of MONACO (which a
trimestrial Official Journal). The Secretary General takes this task upon
himself.
ð
The administrative secretariat now has its seat in
Whenever
possible, the archives are send to the seat in
The
President asks for the agreement by the Executive Council to elaborate a
Convention to be made between the IFBDO and the FFDSB for the use, the location
and expenses associated with the administrative seat in
The
amounts of the charges will be sent by FFDSB to the Treasurer General of the
IFBDO, who will assure the payment. He will also reimburse the travel costs of
the Secretary General.
To
prepare for this discussion the Secretary General has had a meeting with the
President of the FFDSB, about the elements to be included in this Convention. As
a starting point it should be of the same nature as the agreement with the
Danish association.
The
President expressed his total satisfaction with the organization and conduct of
the 18th Congress and will forward the gratitude of the Executive Council to the
FFDSB.
The
President briefly resumed the debates, which took place during the 18th Congres
and which have gone into the adoption of the program. It was now up to the
Executive Council to designate the Members who will be in charge of conducting
in their manner the different projects, which make up the program.
1 –
1) profile of the IFBDO
ð
We have – as a first step - the duty and the responsibility to make our
Website active and to update it regularly: Jean-Marie, Gérard, Philip et Mikkel
(IYC) are asked to take up this task. Filippo will assure the follow up on the
information relating to blood.
ð
It is equally necessary to assure a presentation on paper of our Federation .
The project prepared by Philip CHIRCOP was distributed to each member of the
Executive Council, who should send their eventual observations before the
distribution of this document.
ð
It is important that our Federation, within the possible limits, is represented
in all meetings where blood donation is discussed (the WHO ; the ISBT
etc.). The English language is used
in these organs, so our representatives should master this language perfectly.
Philip
CHIRCOP will participate in the meeting foreseen in
Otherwise,
we will have our next Executive Council in
ð
Filippo accepted to write articles on Blood Donation to be sent to newspaper
editors.
1 –
2) member associations
We have
the obligation to involve ourselves in the promotion of Voluntary
Non-remunerated Blood Donation, in each of our respective regions. We should
also help in the organization of new associations.
1 –
3) development of Donor Associations
1 –
4) consultation with our group of Medical
Counsellors
It is
fundamental for the credibility of our movement that we continuously communicate
with our Medical Counselors on all facts and medical and transfusional data.
Filippo DRAGO is in charge of this matter.
1 –
5) Administrative activities
All the
changes of addresses and contactpoints of our associations should be sent within
the shortest delays possible to the Secretary General so that he is able to
update the addresses.
1 –
6) modalities for the secretariat in
This
question is treated by Niels and Jean-Marie.
1 –
7) travels
With
regard to the limited financial means of the IFBDO, we should do the outmost to
limit our travels and, if possible, have them paid by outsiders.
1 –
8) visas
To make
a universal guide would be pure Utopia in this period, where we see a major
incline in illegal immigration.
1 –
9) Internal communication of the Executive Council
ð
The Executive Council should, at any moment, be able to take decisions urgently,
or when it is felt necessary. It is, accordingly, necessary that each member can
communicate by electronic mail.
ð
All meeting reports should be sent to the Secretary General as soon as possible,
so that he can present it on our website.
The
president found it urgent to reactivate our website, otherwise it will little
after little loose its attractiveness. He proposed that Jean Marie become the
webmaster and work at its development with Gérard and Philip.
2 –
1) amelioration of the financial situation of the
IFBDO
This
will be one of the principal fields of work for this three year period. The
search for funds concerns all members of the Executive Council who will act in
partnership with the Treasurer General.
2 –
2) membership payments
We are
awaiting the report, which shall be made by Malika MAZZINE.
2 –
3) budget and accounting
The
budget for 2006 will, in its first lecture, be sent on the Internet to the
Members of the Executive Council by the Treasurer General. The members will make
their eventual remarks or observations by e-mail as quickly a possible.
ð
The assets of the IFBDO as well as the stock of MIS medals are under the
responsability of the Treasurer General.
Concerning
the medals the President asked that the member associations shall be consulted
to collect their view on the eventual production of new medals. Actually the
medals are sold for a price of 50 Euros each. He found the the 50th
anniversary medals magnificient and wished to buy some of them from the FFDSB
for use of the IFBDO. Jean-Marie would send him the price.
ð
The funds collected by the International Youth Committee (IYC) has reached about
7.000 Euro. As mentioned in the Statutes and the Rules of Procedure this sum
will be included in the accounts of the IFBDO as well as the expenses of the IYC.
2 –
4) sponsoring operations.
Gérard
VANHOVE continues his search in spite of all the numerous difficulties he meets
in order to obtain useful addresses..
2 –
5) FIODS Foundation
Philip
CHIRCOP takes over to pursue the accomplishment of this project.
2 –
6) International Merit for Blood (MIS)
A copy
of the formula for information by the concerned member Association will be sent
to all member associations.
3 –
1) Future activities of the IFBDO
The
President accentuated the necessity to set in place regional conferences, where
the costs and difficulties with travels will be lower and more affordable for a
larger number of participants. We shall also strive to favor local initiatives
for the promotion of Voluntary Non-remunerated Blood Donation.
3 –
2) seminars on information and exchange of information
All
information on seminars shall be published on the web.
3 –
3) Annual General Assemblies
The
formula for candidatures to organise the General Assemblies can be obtained from
the Secretary General. It is already clear, that the next General Assembly will
take place in
3
– 4) Regional Conferences
The useful
information should be sent to the Secretary General as early as possible
3 – 5) Continental Conferences
The
useful information should be sent to the Secretary General as early as possible
3 –
6) Youth Forum
After
the great success of the Forum, which took place in
3 –
7) International Youth Committee
The
Group becomes larger forum to forum, which make us hopeful, that a larger group
of young people from the member countries will be present in 2006.
4 –
1) Cooperation with other International
Organizations
Our
cooperation with the WHO should be continued: Niels would for the moment assume
the contacts, but wished to associate other members of the Executive Council.
4 –
2) The World Blood Donor Day
The
active contribution of the IFBDO at the side of the Red Cross and Red Crescent,
the WHO and the ISBT should be pursued.
In fact,
our Movement started this day 10 years ago and it is absolutely essential to
plan for the future 5 years. To do this, we need a volunteer who will accept to
take over the running of the web page relating to the World Blood Donor Day.
Peter HEIMER suggested that we seek a webmaster among the young members of the
IYC who, with the Secretary General, could advantageously manage such a site.
4 –
3) The Council of
The
IFBDO has a consultative Status with the Council of Europe. Niels has already
had contacts with representatives of the Council, who have accepted the
participation of IFBDO-representatives in
4 –
4) The European Union
The idea
of an early meeting with the new Commissioner from the European Union was
considered a necessity.
4 –
5) The BLOOD’MED programme
The last
draft of the programme, which Pasquale had sent to the Secretary General, does
not vary compared to the preceding edition. The Secretary General is in charge
of following this matter with Pasquale in the hope that it shall materialize.
4 –
6) ROTARY clubs
Olafur
will take care of the liaisons and useful contacts with the Rotary Clubs. On the
question of cooperation with the LIONS’CLUB, the Executive Council does not
judge it wise to envisage a cooperation, as they seem to be in direct
competition with ROTARY.
4 –
7) Patients Organizations
Contacts
between the IFBDO and Patients Organizations shall be assured, as patients are
the last part of the transfusional chain. Their pertinent advice can also
interest us. Philip and Malika, who have competences in this domain, are
designated to assure these contacts.
4 –
8) The Organization for African Unity
Farid,
the African Continental Delegate, is designated to assure this mission.
The
President then gave the general work program to the Executive Council for
approval, which it did unanimously.
VI)
EUROPEAN REGIONAL PROJECTS
ð
Relations with the European Parliament and with the Commission will be followed
by Niels and Francis.
ð
Institution of a European Network for the promotion of Non-remunerated Voluntary
Blood Donation: EURO BLOOD and
BLOOD’NET will be followed by Jean-Marie and Pasquale.
ð
Organization of a meeting on NVBD and thalassemia in the Mediterranean zone at
the occasion of the Mediterranean
Olympic Games in 2009 will be followed by Philip.
ð
Cooperation with the European Union is under the charge of the European
continental delegate, Francis. As a starting point he will have to proceed with
an in-depth examination of the latest Directives from September 2005.
ð
Development of new Associations in
ð
Regional seminars. No planning had been made so far.
ð
Cooperation with the African Union is followed by Farid.
ð
Cooperation with the Red Cross and the Red Crescent.
Peter
HEIMER informed about a colloquium in CHILI from 20 to
Niels
supported this approach and underlined the very good relations existing between
the IFBDO and the International Federation of Red Cross and Red Crescent
Societies. He indicated, in this context, the participation of young people,
belonging to the Red Cross, in the Youth Forum, which was held in
ð
Cooperation with the WHO
Niels
remarked that this cooperation is not at the same level as with the Red Cross.
It is certain that the absence of sufficient funds does not allow the WHO to
engage itself sufficiently in the domain of blood donation. From this fact our
relations become variable and complicated. But we should strive to support them
on the long run. For this reason, Niels thought that we should be present during
the Global Consultations to be held in
Filippo
DRAGO suggested that besides the President of the IFBDO other Members of the
Executive Council should be able to participate. This formula also allowed the
spreading of information more rapidly and more efficiently between the members
of the Executive Council and the Presidents of the national associations who,
some of them, regretted lack of information.
Niels
pronounced himself as in favor of extending the participation to other members
of the Executive Council. As for the conference in
He
wished that information about all these meetings was given on our Internet site,
including the invitations to meetings which involve blood donation and
recruitment of new donors.
ð
Cooperation with ROTARY
Niels
demands the Treasurer General to make an overview o four needs to be given to
them
ð
Presentation of a model legislation on blood donation.
Noting
that there exist several legislations Niels made clear that that we should bring
our attention to those legislations, which were the most favorable, making sure
that the legal framework was respected. Afterwards we should try to cooperate
with the transfusion specialists in such a way that our interventions are
identical and coherent, respecting of course the actual national practices which
correspond perfectly to the expectations of the concerned blood donors
Olafur
made it clear, that he is at the moment in the process of examining the
different texts, which he knows of. When he has made a synthesis of this, he
will communicate this to us.
ð
Development of new associations in
This
is under study.
ð
The Youth Forum in August 2005 in TALLIN in
About
fifty participants representing 12 countries have worked over three days on
several themes, which were integrated in two levels, a level for beginners and a
more advanced level for the earlier participants
It was
an excellent forum which allow us to hope for a good future in the continuation
of the permanent work of the IFBDO. Several very good ways had been made for the
development of “youth structures”.
The
report had been made in English language and will be translated into French and
Spanish by young volunteers.
ð
Integration of the young people in the work program.
Niels
estimated it to be necessary, a priority and very important that we associate
the young people with the work program. Both for the extra amount of ideas they
can give to our joint thinking, but also in order to assure progressively the
necessary transition to stabilize our federation in the future.
ð
The IYC Rules of Procedure
A
discussion took place about the use of only one language by the International
Youth Committee, this being English. After the interventions a part of the
Executive Council pronounced itself in favor of the use of the languages spelled
out in the Rules of Procedure for the IFBDO.
The
Rules of Procedure for the Youth Committee will be set to a vote during the
Extraordinary General Assembly in
ð
Integration of the funds and the accounts of the IYC in the budget of the IFBDO.
This has already been decided.
ð
New demands for membership
The
Secretary General published the official demand for membership from an
association in
Otherwise,
the IFBDO had received the informed about a new demand for membership from an
Association of young donors from
The
Secretary General informed that as a result of the work at the IFBDO Congress in
Finally
he informed that in letter dated
XI)
PLANNING OF MEETINGS
ð
The next General Assembly will be in ROME (ITALY),
6, 7 and
ð
Executive Council in
It
could take place in the Autumn of 2006 at the same period as the EURO SAT’.
ð
Youth Forum
It
will take place from 17 to
Ezzedine
RIAHI is in charge of communicating to the Secretary General all the elements
and precisions applying to the organization of this Forum.
No
discussion.
One
demand had been placed by the Tunisian Association o the table of the Executive
Council, which pronounced itself favorably to this demand.
XIV)
OTHER
QUESTIONS
The
Secretary General
Jean-Marie
DURANT